Community & Client Engagement Coordinator - Part Time

Bay Point Contracting

At Bay Point Contracting, we are an established and growing renovation contracting company specializing in residential projects. We believe in doing things right--building trust with our clients, maintaining high standards, and creating a team that supports each other. We don't just renovate spaces--we provide certainty, build strong relationships, and create great careers.

This role is an opportunity to help shape that growth.

About the Position

Bay Point Contracting is looking for a highly organized, personable, creative, and proactive Community & Client Engagement Coordinator to help us build relationships, create opportunities, coordinate events and outreach, and strengthen the experience people have with our company.

This is not a traditional salesperson position, and you do not need to come from the construction industry.

We are looking for someone who is exceptionally good with people and equally good at keeping details organized.

The right person may come from event planning, wedding coordination, hospitality, customer experience, community engagement, marketing coordination, professional services, or another environment where success depends on communicating well, developing relationships, anticipating needs, and making sure dozens of moving pieces come together properly.

If you have ever coordinated an event, managed demanding clients, developed relationships with vendors, solved problems before they became problems, or kept a complicated project moving while making the experience look effortless to everyone else, many of those same skills can translate exceptionally well into this position.

You will work closely with company leadership to help Bay Point Contracting expand its professional network, strengthen client and community relationships, coordinate events and marketing initiatives, and create new opportunities for the business.

This position is intended to begin as a flexible part-time opportunity, with the potential for additional hours and greater responsibility as the company continues to grow.

Why You'll Enjoy This Role

This is a unique position for someone who enjoys both people and organization.

You will have the opportunity to:

• Build genuine professional relationships throughout the local community.
• Help create connections that can lead to referrals, partnerships, projects, and future opportunities.
• Coordinate events, networking activities, trade shows, client initiatives, and community outreach.
• Work closely with the owner of a growing company rather than being buried inside a large corporate structure.
• Bring ideas forward and help turn them into action.
• Use creativity while still having clear business objectives.
• Help improve how prospective clients, existing clients, partners, and the community experience the Bay Point Contracting brand.
• Grow into additional responsibilities as the position and company evolve.

If you're the person who remembers names, notices details others miss, keeps everyone organized, follows up when others forget, and genuinely enjoys connecting people, this could be an excellent fit.

Duties

Relationship Development & Community Outreach

• Develop and maintain relationships with local businesses, professionals, community organizations, vendors, industry partners, referral sources, and prospective clients.
• Identify opportunities for Bay Point Contracting to become more visible and connected throughout the communities we serve.
• Conduct professional outreach by phone, email, social media, and in person.
• Help initiate conversations with potential referral partners and strategic relationships.
• Maintain regular communication and follow-up with professional contacts.
• Coordinate introductions, meetings, appointments, and relationship-building opportunities for company leadership.
• Maintain organized records of contacts, conversations, follow-up activities, and potential opportunities.

Events & Networking

• Research relevant networking opportunities, community events, trade shows, home shows, professional organizations, and local activities.
• Coordinate registrations, schedules, materials, displays, logistics, and follow-up for company events.
• Help organize client appreciation activities, networking events, open houses, educational events, and other company initiatives.
• Attend select events and networking opportunities as a representative of Bay Point Contracting.
• Develop relationships with event organizers, vendors, venues, community partners, and participating businesses.

Client Experience

• Help ensure prospective and existing clients receive timely, professional, and personable communication.
• Assist with incoming inquiries and coordinate appropriate follow-up.
• Support leadership throughout the early stages of client relationships.
• Help maintain accurate client and prospect information within the company's CRM and internal systems.
• Identify opportunities to improve communication and the overall client experience.

Marketing & Brand Support

• Help coordinate social media, email, website, advertising, and community-marketing initiatives.
• Gather photos, videos, testimonials, project updates, and stories that can be used in company marketing.
• Assist in developing brochures, presentation materials, event materials, project books, and sales collateral.
• Coordinate with photographers, videographers, designers, marketing professionals, website providers, and other outside vendors.
• Look for opportunities to creatively showcase Bay Point Contracting's projects, team, values, and client experience.

Coordination & Follow-Through

• Track conversations, commitments, deadlines, appointments, approvals, and follow-up activities.
• Maintain organized contact lists, calendars, CRM information, and business development records.
• Coordinate multiple projects and priorities without allowing important details to fall through the cracks.
• Help turn ideas discussed with leadership into organized next steps and completed actions.
• Communicate proactively when something requires attention rather than waiting for a problem to develop.

Requirements

• Two to five years of experience in event coordination, wedding planning, hospitality, customer experience, community engagement, marketing coordination, business development support, administration, project coordination, or another highly client-facing environment.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and genuine comfort speaking with new people.
• Ability to develop professional relationships naturally rather than relying on aggressive sales techniques.
• Exceptional organizational skills and attention to detail.
• Strong follow-through and the ability to manage multiple conversations, deadlines, commitments, and priorities simultaneously.
• Comfortable communicating by phone, email, text, video, and in person.
• Strong computer and technology skills.
• Proficiency with Microsoft Office, Google Workspace, and common business technology.
• Comfortable learning CRM systems, marketing platforms, social media tools, and new software.
• Ability to work independently and take ownership of assigned responsibilities.
• Creativity and sound judgment when evaluating ideas, presentations, events, client experiences, and marketing initiatives.
• Ability to recognize potential problems and proactively recommend solutions.
• Professional appearance and communication style when representing the company.
• Willingness to attend occasional local events, networking opportunities, project sites, or company activities as needed.

Construction or renovation experience is an asset, but it is not required.

Experience in event planning, wedding coordination, hospitality, real estate, interior design, luxury services, professional networking, or another high-touch client service environment is especially relevant.

Qualifications

The person we're looking for is:

• Personable and naturally comfortable building relationships.
• Highly organized and dependable.
• Proactive rather than reactive.
• Creative while still being practical.
• Detail-oriented and observant.
• Comfortable working with different personalities.
• Confident initiating conversations with people they have never met.
• Technology-savvy and willing to learn new systems.
• Professional and polished in client-facing situations.
• Able to juggle several priorities without becoming overwhelmed.
• Someone who notices when something doesn't look, sound, or feel right.
• Comfortable making suggestions and contributing ideas.
• Consistent about following through on commitments.
• Interested in helping build something rather than simply maintaining an existing position.
• Looking for an opportunity that can grow alongside the company.

Compensation

This position is intended to begin with a flexible part-time schedule, with the potential for additional hours and expanded responsibilities as Bay Point Contracting continues to grow.

We are looking for someone who values relationships, execution, responsiveness, organization, creativity, and follow-through.

What You Can Expect From Us

• Flexible part-time schedule.
• Opportunity for the role to grow alongside the company.
• Interesting and varied work--no two days are exactly the same.
• Direct collaboration and mentorship from the company owner.
• A professional and respectful working environment.
• The ability to contribute ideas and help shape how the position develops.
• Exposure to business development, marketing, client experience, events, and company operations.
• Competitive compensation.
• Hybrid work opportunities where practical.
• The opportunity to become an important part of Bay Point Contracting's continued growth.

To apply, please submit your resume along with a brief cover letter telling us why this opportunity interests you and why you believe you'd be a great fit for Bay Point Contracting.